Buyers negotiate payment terms like a price. They are a statement about who carries the loss, and the standard structure leaves most of it with you.
Payment terms get negotiated like a price. They are not a price. They are a statement about who carries the risk if the goods are wrong, and that risk has a value you can put a number on.
Thirty/seventy is the default in the industry because it is convenient for the factory, not because it is balanced. The 70% is normally due before shipment, which means before you or anyone working for you has inspected anything. From that moment your only leverage is a promise.
Moving the balance to "after a passed inspection" is a small change in the contract and a large change in your position. Most factories accept it on a first order once they see that the inspection is defined in advance and paid for by you.
| Pattern | What it looks like |
|---|---|
| Wrong payee | The bank details name a person, a different company, or a "branch account". This is the most common and the most preventable — compare the account name to the business licence, character by character. |
| Price moves after the deposit | Material costs rose, the exchange rate moved, the quantity is too small after all. Legitimate factories do renegotiate; the pattern is that it happens after your money is committed rather than before. |
| Specification creep | The order is accepted at a price that only works if a process is dropped. You discover it at inspection, when the alternative is losing the deposit. |
| The disappeared intermediary | You pay a trading company that pays a factory. When something fails, the trading company has no leverage either, and the factory has never heard of you. |
A supplier who intends to disappear, a factory that fails for reasons unrelated to your order, or goods that pass inspection and still disappoint your customers. Payment structure manages the amount you can lose, not the probability of losing it. Those are two different problems and they need two different controls — money terms for one, verification for the other.
If a supplier in front of you needs checking before money moves, that is a $149 question.
Send a supplier to check